Policies & Procedures
How we steward the house
Clear, consistent practices that help every ministry serve people well as we grow.
Good order serves good ministry
A healthy church writes down how it operates. Clear policies and procedures protect the people we serve, free our volunteers to lead with confidence, and steward what God has entrusted to us with integrity.
Below is a directory of our forward-facing policies and procedures, organized by the areas of church life that reflect how Overflow is built. Each one is reviewed regularly by ministry leadership so that what we practice on a Sunday matches what we promise.
Seven areas of church life
-
Administration & Operations
7 documents
The shared systems that keep Overflow healthy, safe, and well-stewarded, from finances and facilities to safety and accessibility.
View policies → -
Apostolic
5 documents
Sending and building. The pioneering work of launching new ministries, equipping initiatives, and Kingdom expansion.
View policies → -
Evangelistic
4 documents
Local and global missions. How Overflow carries the gospel beyond our walls and partners with the wider church.
View policies → -
Life Stage
6 documents
Every age, well cared for. Our protection and care standards across NextGen, students, men, and women.
View policies → -
Prophetic
4 documents
Worship, creative arts, and production. Stewarding the presence of God and the prophetic voice in our gatherings.
View policies → -
Shepherding
5 documents
Care and connection. How we welcome guests, walk people into membership and community, and offer prayer and care.
View policies → -
Teaching
4 documents
Sound doctrine, well delivered. The standards behind our preaching, writing, publishing, and communication.
View policies →
Administration & Operations
7 documents
The shared systems that keep Overflow healthy, safe, and well-stewarded, from finances and facilities to safety and accessibility.
-
Financial Stewardship & GivingHow offerings are received, counted, and designated, with dual-control handling at every step.PolicyJan 2026Current
-
Facility Use & RentalRequesting and approving use of campus spaces by ministries and outside groups.ProcedureFeb 2026Current
-
Records Retention & Data PrivacyHow member and giving records are stored, protected, and retained over time.PolicyJan 2026Current
-
Volunteer Code of ConductThe shared commitments and conduct expectations for everyone who serves at Overflow.StandardNov 2025Current
-
Campus Safety & Security PlanHow we keep gatherings safe, including the safety team and emergency response overview.PolicyMar 2026Current
-
Accessibility & AccommodationOur commitment to welcoming and accommodating every guest and member.PolicySep 2025Current
-
Expense & ReimbursementHow ministry leaders request budget and submit expenses for reimbursement.ProcedureJan 2026In Review
Apostolic
5 documents
Sending and building. The pioneering work of launching new ministries, equipping initiatives, and Kingdom expansion.
-
New Ministry LaunchHow a new initiative is proposed, evaluated, resourced, and commissioned.ProcedureFeb 2026Current
-
Event Planning & ApprovalSteps and lead times for planning, approving, and resourcing a church event.ProcedureJan 2026Current
-
Overflow Academy Enrollment & ConductEnrollment, participation, and conduct standards for Academy programs.PolicyMar 2026Current
-
Overflow Athletics Participation & ConductEligibility, sportsmanship, and conduct expectations for athletics participants.StandardSep 2025Current
-
Fine Arts Program StandardsParticipation and presentation standards for Overflow Fine Arts offerings.StandardOct 2025Current
Evangelistic
4 documents
Local and global missions. How Overflow carries the gospel beyond our walls and partners with the wider church.
-
Mission Trip Participation & SafetyApplication, preparation, and safety standards for domestic and foreign trips.ProcedureMar 2026Current
-
Missionary Support & AccountabilityHow supported missionaries are vetted, funded, and kept accountable.PolicyJan 2026Current
-
Local Outreach Partnership StandardsCriteria for partnering with local mission organizations and ministries.StandardOct 2025Current
-
Service Day Volunteer ScreeningScreening and orientation for volunteers serving at community events.ProcedureFeb 2026New
Life Stage
6 documents
Every age, well cared for. Our protection and care standards across NextGen, students, men, and women.
-
Child & Youth ProtectionOur comprehensive commitment to protecting children and students at Overflow.PolicyJan 2026Current
-
Volunteer Background Check & ScreeningScreening, references, and approval required for everyone serving minors.ProcedureJan 2026Current
-
Secure Check-In & PickupMatched-tag check-in and secure pickup for every child, every Sunday.ProcedureFeb 2026Current
-
Two-Adult Safe Environment StandardThe two-adult rule and visibility standards in every kids and youth space.StandardNov 2025Current
-
Incident & Injury ReportingHow injuries and incidents are documented and communicated to parents.ProcedureOct 2025Current
-
Student Ministry Trip & PermissionPermissions, ratios, and safety standards for student trips and events.PolicyMar 2026Current
Prophetic
4 documents
Worship, creative arts, and production. Stewarding the presence of God and the prophetic voice in our gatherings.
-
Worship Team Audition & OnboardingHow musicians and vocalists audition, onboard, and join the Sunday rotation.ProcedureFeb 2026Current
-
Prophetic Ministry GuidelinesHow prophetic words are shared, weighed, and stewarded in community.PolicyJan 2026Current
-
Tech & Production StandardsOperating standards for sound, lighting, and broadcast production.StandardNov 2025Current
-
Creative Content & Copyright (CCLI)Licensing and proper use of music, media, and creative assets.PolicyDec 2025Current
Shepherding
5 documents
Care and connection. How we welcome guests, walk people into membership and community, and offer prayer and care.
-
First-Time Guest WelcomeHow we greet, connect with, and follow up with first-time guests.ProcedureJan 2026Current
-
Membership PathwayThe steps from attending to becoming a committed member of Overflow.PolicyFeb 2026Current
-
Missional Community GuidelinesExpectations and rhythms for Missional Community leaders and groups.StandardOct 2025Current
-
Requesting Prayer & CareHow anyone can request prayer or pastoral care, and what to expect next.ProcedureMar 2026Current
-
Care Confidentiality CommitmentOur promise of confidentiality in care, and the limits required by law.PolicyJan 2026Current
Teaching
4 documents
Sound doctrine, well delivered. The standards behind our preaching, writing, publishing, and communication.
-
Guest Speaker Invitation & VettingHow guest speakers are invited, vetted, and confirmed before they teach.ProcedureFeb 2026Current
-
Doctrinal Content ReviewHow teaching and published content is checked against our statement of faith.PolicyJan 2026Current
-
Publishing & CopyrightStandards for publishing, attribution, and use of Overflow-produced content.PolicyNov 2025Current
-
Communications & Social Media StandardsVoice, conduct, and approval flow for official church communications.StandardDec 2025In Review
Reviewed, not set and forgotten
These policies are reviewed on a regular cycle by the ministry leaders who own them. If you have a question about any of them, or you need a copy of a specific policy, the church office is glad to help.